When you’re working a “real” job, you never run out of things to do. Those things may lack any inherent interest, you may have to do things which are self-evidently counter-productive to the larger mission, and all the effort you put into getting all your tasks done may lead you nowhere — but you’ll always be busy.
One challenge I’ve faced since leaving that world behind has been organizing my time. With the only person telling me what to do being myself, I soon found a need to have some planning tool, a way to record goals for my days and weeks, and review accomplishments as well as missed opportunities. I used my journal for a while, but never got comfortable using it for both my writing and planning. I tried several planning journals, but found their format too restrictive and overly focused on corporate work.
Then one day a few months ago, I was tossing out clutter from my basement when I found a roll of dry erase graph sheets, 24″ x 32″, that cling to walls like giant Post-It notes. Having no idea how this roll wound up in the pleistocene strata of our family’s belongings (though I strongly suspect my wife took it home from her own corporate job), I was about to shove it into the big black trash bag — then decided it was time for an experiment.
I went up to my home office, tore off a sheet, grabbed a few dry-erase markers and began writing dates. After several weeks of trial and error, I developed a system that’s been working pretty well for me.
The Planning Sheet at the Start of the Week
To the right is the Planning Sheet (I guess that’s what I’m calling them, now that I’ve blogged about their existence) drawn up on my office door at the start of the previous week. I put everything on there — work schedules, appointments, household tasks, recreation, and perhaps most significant of all, writing goals, which gets their own section on the lower right. Every Sunday night, Monday afternoon at the latest, I put my plans for week on the board, and due to its high visibility — there isn’t a day I’m not in my office at home, and the door is just to the left of my desk — I always know where I need to be, what I need to do, and when everything has to happen.
I leave five lines between each day, and when creating my plan at the start of the week try to list three or four activities for each day. Having less than three activities in a day inspires me to move activities from other busier days; more than four is a sign I need to offload some activities to another day. I add tasks as needs arise during the week, but try not to delete any tasks, so that at the end of the week I can see which activities were either missed or deferred.
The Planning Sheet at the End of the Week
On the left is the same Planning Sheet at the end of last week. It shows the color scheme I’ve settled on — black for days, blue for activities, green checks for completed activities, and a red X for a miss. Activities were added on some days, and I even identified an extra writing goal early in the week. When I completed an activity on its scheduled day, I gave it a green check; if I completed it on another day, or only partially completed it, I wrote a note in green. I avoided any red X until Sunday, when I got a little giddy at having reached all of my writing goals the previous day and decided to add some extra tasks on what should have been an off day. But this is how we learn, right?
Having a plan is good, but seeing it every time I sit down to my new job as a freelance writer has helped me succeed at executing that plan.